This information is for the attention of staff intending to participate in the staff procession at the Awards Ceremonies this year. Please note that there are three ceremonies on Tuesday 5th and Thursday 7th November this year.
The deadline for staff booking robes is Weds 16th October
The dates & times of the ceremonies are as follows:
Tuesday 5th November 10:00 am
School of Sport & Exercise Science
Tuesday 5th November 1:00 pm
School of Science & the Environment
Tuesday 5th November 3:15 pm
Worcester Business School
Wednesday 6th November 10:00 am
School of the Arts + School of Humanities
Wednesday 6th November 1:45 pm
School of Allied Health & Community
Thursday 7th November 10:00 am
Three Counties School of Nursing & Midwifery
Thursday 7th November 1:00 pm
School of Psychology
Thursday 7th November 3:15 pm
School of Education 1
FDs Teaching & Learning, BA Education (Professional Practice), BA Primary & Outdoor Education, Primary ITE
Friday 8th November 10:00 am
School of Education 2
FD Early Years & Learning Support,BA Early Childhood Professional Practice, Integrated Working with Children & Families, Education Studies, Special Educational Needs, Disabilities & inclusion
All PG courses (except PGCE)
Friday 8th November 1:45 pm
School of Education 3
Diploma in Education & Training
PGCE Primary & Secondary
Staff Robes and confirmation of attendance
You can order your robes via the staff portal. Please log-in with your network log-in and password (not through staff SOLE) and go to Your Online Services in the centre where you should see Robe Booking. If you have ordered robes this way before then your details should be shown and you need only confirm which ceremony/ceremonies you are attending and book (at bottom of page). If your details are not shown, please enter your details as appropriate. Please ensure that you have booked your robe by Wednesday 16th October.
If you are graduating this year you should wear the correct robes for the award you will be receiving at that ceremony rather than robes from a previous award. If you have your own robe, please still go through the robe booking facility to confirm attendance.
To confirm your attendance, and reserve a place on the coach please make sure you have used the Robe Booking facility on the staff page (as above). Once you have successfully booked you will receive a confirmation email summarising your details.
Staff robes will be available for collection on the day of your ceremony from 8.00 in the Dance Studio RB1001 (at Riverside). Please enter Riverside via the doors at the back of the building, nearest the car park. Robes should be returned by 5.30 the same day to the designated room at the front of the Arena.
For any queries regarding your gown hire, please contact Sallie Walters on ext 5499 or email firstname.lastname@example.org
Partner Organisation staff
Generally a formal invitation goes to the Principal/Chief Executive of partner organisations. We do not send invitations to other staff at partner organisations as they are treated as associate staff. We expect Schools to ensure that their associate staff at partner institutions are kept up to date with the arrangements for graduation including booking robes, coach times etc.
There will be a briefing at the Cathedral for those in the Platform Party at 2:00pm on Monday 4th November. This is particularly important for those involved on the platform – please let me know if you wish to attend.
All graduands have been advised to use City Centre car parks. Staff, however, will be able to use the St John’s campus car parks as usual. Staff will not be able to use the Riverside car park without a Graduation permit.
Tuesday and Thursday ceremonies
Staff and VIP coaches will depart from the Riverside coach bays at 9:30 for the morning ceremony, 12:30 for the middle ceremony and 2:40 for the afternoon ceremony. There will be a coach to take staff to Riverside from St John’s campus. This will leave from outside the Woodbury building at St John’s campus at 8:45 for the morning ceremony, 11:15 for the middle ceremony and 1:45 for the afternoon ceremony
Wednesday and Friday ceremonies
Staff and VIP coaches will depart from the Riverside coach bays at 9:30 for morning ceremonies and 1:15 for afternoon ceremonies. There will be a coach to take staff to Riverside from St John’s campus. This will leave from outside the Woodbury building at St John’s campus at 8:45 for morning ceremonies, and 12:15 for afternoon ceremonies.
After the ceremonies a coach will bring staff back to Riverside for the reception. There will not be a coach to return staff to St John’s or City after the reception unless there is heavy rain. This is to enable staff to stay at the reception with the graduates and guests for as long as they wish.
Staff will process from the Guildhall and will enter the Cathedral using the West Door. Access to this door is across some cobbled stones and a few steps. If this presents a problem, please let Kevin Pickess know on the day, and you will be able to join the procession from inside the building.
The procession will leave the Cathedral via the North Door as in recent years.
Staff will be seated to the left of the platform. On Weds 6th there is a possibility that staff may need to sit in the Quire stalls behind the platform due to the numbers of students graduating at these two ceremonies – if this option is required, then screens will be in place to enable staff to watch the proceedings from those seats. We will update you as soon as possible regarding these arrangements.
If you are a member of staff graduating please note that you must travel to the ceremony with your fellow graduands, and also sit in the graduate seats rather than with your colleagues. Please remember to collect your ticket with your Cathedral seat number from Riverside.
We are again offering graduands the opportunity to purchase tickets for their guests to view a live broadcast of their ceremony. These will be shown in Lecture Theatre in Riverside and entrance is by ticket only. This provides an opportunity for more guests to participate in the event.
Post ceremony reception
As usual, all participating staff are encouraged to return to Riverside and join their graduates in the Arena for a celebratory drink. We have offered graduates and their guests the opportunity to purchase a hot meal (Beef & Tomato Pasta Bake or Butternut Squash & Sage Pasta Bake, all served with Garlic Bread). If you would like the option of the hot meal, please email Sallie Walters at email@example.com by Wednesday 16th October confirming which ceremony you will be attending. In order to ensure that we are able to manage expectations and meet demand you will not have the opportunity to purchase the hot meal on the day.
Assistant Registrar – Student Records
firstname.lastname@example.org Ext 5009