Information Security Awareness Training (Induction)

Dates & times:

Monday 3 September – 11:00 – 12:00 (Room: WB028)

Monday 10 September – 11:00 – 12:00 (Room WB023)

Monday 17 September – 11:00 – 12:00 (Room WB023)

Monday 24 September – 11:00 – 12:00 (Room WB023)

Overview; this workshop will provide you with information relating to IT security best practice.

Participants; all colleagues, both Academic and Professional Services staff.

Learning outcomes; to improve your understanding of Information Security; to understand the range of IT services and support available to you; to understand the tools available to help you work more securely and comply with the policy.

Prior experience required; none required.

Preparation before the session; none required.

Future opportunities; to be confirmed.

Session facilitator/s; Owen Parry, and ICT Support Officers.

If you have a health condition or disability which requires arrangements or equipment to be available to you during your workshop, please contact Aimee Longbottom.

You can now book a place through the workshop bookings system or by contacting the HR Training Team (training@worc.ac.uk) if you have not yet completed this Induction training.

 

 

 

Email Permissions & Encryption training

Dates & Times:

Tuesday 25 September – 10:00 – 11:00am

Wednesday 24 October – 14:00 – 15:00pm

Thursday 29 November – 10:00 – 11:00am

Wednesday 19 December – 14:00 – 15:00pm

 Location: WB023

Overview; introductory course covering Encryption for Windows, RMS & secure storage of University Emails.

Participants; any Academic or support staff.

Learning outcomes; to understand the basics of encryption and RMS. Users should understand how this can be used to allow secure transfer of information and storage of University data.

Prior experience required; none required.

Preparation before the session; none required.

Future opportunities; none planned.

Session facilitator/s; Emma Gavin, ICT Support Officers (Various).

If you have a health condition or disability which requires arrangements or equipment to be available to you during your workshop, please contact Aimee Longbottom.

If you’re interested in the above workshop you can now book a space through the workshop bookings system or by contacting the HR Training Team (training@worc.ac.uk).

 

New Look for Resource Lists

From Monday 3 September your Resource Lists will have a fresh new look, making them easier to use.

Improvements include:

  • Refreshed look and feel
  • Book details visible in the list itself, rather than linking to a new screen e.g.Resource list
  • Choose your referencing style: Cite Them Right Harvard, MHRA, APA, OSCOLA and Vancouver are all available
  • Book jacketsAny questions, please contact your Academic Liaison Librarian.

     

Copyright Licensing Agency Assessment

Dear colleague,

The Copyright Licensing Agency have informed the University that they will be completing a site wide assessment between Monday 17th September 2018 and Friday 26th October 2018.

The purpose of the exercise is to collect evidence of copyright photocopying under the CLA Licence which assists with the distribution of royalty payments to the rights’ holders. This is in accordance with, and forms part of, the current licence agreement with the University that provides the authorisation to allow staff and students to copy what they need from academic materials within the boundaries of the licence.

This is not a policing exercise, rather a data capture process in order to check that we have the correct licence in place for what we do.

During the exercise you will notice posters, label packs, and boxes placed near several staff MFDs around campus sites.

All Staff will be required to follow the instructions on the box by placing 1 extra front page from any academic materials they have photocopied into the box along with an attached sticker indicating how many copies they have made of the item.

We will also be collecting extra copies of any course materials produced for AY 18/19 in the Print Room.

The CLA would like to also ensure staff are aware of the benefits of such an exercise in that those staff with published works are protected by the licence which works to ensure that unauthorised copies aren’t made of protected materials and that royalties are distributed fairly to rights holders.

For more information on the CLA and why this is being undertaken please visit: https://cla.co.uk/who-we-are

Alternatively please contact Tom Green (t.green@worc.ac.uk) for further information

Many thanks for your cooperation

Best regards

Tom

Tom Green
ICT Team Leader
| Print and Digitisation
Information & Communication Technology

LGBT+ Staff and friends at Worcestershire Pride 2018

Worcestershire Pride will take place on 22 September 2018 and this year the event will include a walking parade from Cathedral Square to South Quay, in Worcester. The University of Worcester LGBT+ staff network are organising a walking group to join the parade – the first Pride Parade in the city.  Following the success of the first Worcestershire Pride last year, the University of Worcester are again supporting the event, which coincides with the closing of Welcome Week.

All staff are invited to join us in the parade, whether LGBT+, ally or friend; regardless of membership of the LGBT+ staff network.

If you would like to walk with us on 22 September 2018 please contact Kirsty at k.mcgregor@worc.ac.uk for further details and to register your interest.

To join the LGBT+ staff network or for further information on the activities of the network, please email Daniel at LGBTstaff@worc.ac.uk

 

SU Open Day for University of Worcester Staff

The Students’ Union will be hosting its annual staff open day on Tuesday 11 September.

This is an opportunity for all University of Worcester staff members to visit the Students’ Union and meet the Officers and staff. You’ll be able to find out about everything we do at the SU; Clubs, Societies, Help & Advice, fundraising, student representation, and much more. This is your chance to discover everything there is to know about the SU and pass this on to your colleagues and students throughout the year.

To register your interest in attending, please complete our short Wufoo form – https://worcsu.wufoo.com/forms/s1pqhv1d0a87xzo/

And remember, all staff are welcome to pop in to the SU at any time to come and speak to our Officers and staff team.

 

Students’ Union RAG highly commended in ‘Most Improved Student Fundraising Group’

Following a fantastic year of fundraising, Worcester Students’ Union RAG have been highly commended in the 2018 National Student Awards for ‘Most Improved Student Fundraising Group’.

Over the last academic year, students at the University of Worcester managed to raise an outstanding £17,993 for a variety of charities, including our chosen charity for 2017-18, the Alzheimer’s Society. This total has doubled from the previous year, showing considerable improvement and enthusiasm in terms of student fundraising at Worcester. Congratulations must go to the RAG Committee (comprised of students) and its Chair, Harry Lonsdale, as well as our Student Engagement Coordinator, Eleanor. Most importantly, we’d like to thank everyone who has put time aside this year to raise money for worthy causes.

The National Student Fundraising Conference celebrates the work of RAGs and student fundraising groups nationwide, whilst providing an environment where RAGs, staff members, charities and companies can all come together and learn from each other, in order to raise as much money as possible for charity. The conference ends with the National Student Fundraising Awards which recognise the amazing successes of fundraising groups over the last year.

For regular updates surrounding student fundraising, head over to Facebook and Instagram.

RAG1RAG2

Final two participants required for research study

Final two participants required for this exciting, insightful research study! Do you want to get more active? Do you want to be part of some novel research taking place at the University of Worcester? This study explores a new approach to how and where we exercise. High-intensity interval exercise is recently becoming a more popular mode of training based on its time-efficiency compared with traditional, continuous and moderate-intensity exercise. However, the time-efficiency becomes questionable if a time-consuming visit to the gym is required in order to undertake this training. We are investigating whether high intensity workouts in the living room can be just as effective as a trip down the gym, by exploring many different effects of a bout of non-gym-based bouts of high-intensity interval exercise, such as star jumps, on the body.

For your time and efforts, you will receive a free month’s gym membership at the University McClelland Centre for Health & Wellbeing and the St John’s campus gym, as well as be entered into a prize draw to win a prize up to the value of £150.

If you are female, aged 18-50, currently doing less than 150 minutes of exercise per week and with a BMI of 25-35, we would love to have you involved. Participating in this study will require 3 visits to the laboratory from around 8am-2:30pm (over the next couple of months), but during most of this time you are free to work from the laboratory. If you are able to work away from your office for this amount of time and are interesting in participating, please see the attached poster and email Alice Burgin at a.burgin@worc.ac.uk. Thank you!

Recruitment Poster

Induction Experience Surveys

As part of our continuous improvement, we are currently reviewing our induction programme and would welcome your feedback in order to identify areas for improvement.

If you have joined the University of Worcester in the last 6 months, or have moved into a new role in that time we would very much appreciate your feedback on the induction process.

Taking part in the survey will only take 10-15 minutes to complete and the link can be found below…

https://ucw.onlinesurveys.ac.uk/induction-survey

 

Line Manager Survey

If you are a Line Manager at the University we would very much appreciate your feedback on the induction process.

Taking part in the survey which should take 5-10 minutes to complete and the link can be found below…

https://ucw.onlinesurveys.ac.uk/induction-for-line-managers

 

If you have any questions or would like to discuss any aspect of inductions at the University of Worcester, please feel free to contact Neil Smith:

Email: n.smith2@worc.ac.uk
Telephone: 01905 855258

Yoga – Tuesday 28 August 5:15-6:45pm

CHANGE OF VENUE – THIS WEEK ONLY

Lovetree Yoga is in the Riverside Activity Hall on Tuesday from 5:15-6:45pm providing a dynamic and invigorating Vinyasa flow yoga class.

Prices are £8 to drop in, £3 for students or staff/community members can purchase a 5 class pass for £35. Your first class is half price! The classes are open to all so please pass on this info if you have a friend or colleague who would be interested. The group is very friendly and we like having fun and giving everything a go – no matter how much we wobble on our mats!

Please contact Katy Chessum-Rice for further information at katy@lovetreeyoga.co.uk or follow ‘Lovetree Yoga’ on Facebook.

Copyright Licensing Agency Assessment

Dear colleague,

The Copyright Licensing Agency have informed the University that they will be completing a site wide assessment between Monday 17th September 2018 and Friday 26th October 2018.

The purpose of the exercise is to collect evidence of copyright photocopying under the CLA Licence which assists with the distribution of royalty payments to the rights’ holders.  This is in accordance with, and forms part of, the current licence agreement with the University that provides the authorisation to allow staff and students to copy what they need from academic materials within the boundaries of the licence.

This is not a policing exercise, rather a data capture process in order to check that we have the correct licence in place for what we do.

During the exercise you will notice posters, label packs, and boxes placed near several staff MFDs around campus sites.

All Staff will be required to follow the instructions on the box by placing 1 extra front page from any academic materials they have photocopied into the box along with an attached sticker indicating how many copies they have made of the item.

We will also be collecting extra copies of any course materials produced for AY 18/19 in the Print Room.

The CLA would like to also ensure staff are aware of the benefits of such an exercise in that those staff with published works are protected by the licence which works to ensure that unauthorised copies aren’t made of protected materials and that royalties are distributed fairly to rights holders.

For more information on the CLA and why this is being undertaken please visit: https://cla.co.uk/who-we-are

Alternatively please contact Tom Green (t.green@worc.ac.uk) for further information

Many thanks for your cooperation

Best regards

Tom

Tom Green
ICT Team Leader
| Print and Digitisation
Information & Communication Technology

New Look for Resource Lists

From Monday 3 September your Resource Lists will have a fresh new look, making them easier to use.

Improvements include:

  • Refreshed look and feel
  • Book details visible in the list itself, rather than linking to a new screen e.g.Resource list
  • Choose your referencing style: Cite Them Right Harvard, MHRA, APA, OSCOLA and Vancouver are all available
  • Book jackets

    Any questions, please contact your Academic Liaison Librarian.

     

Final two participants required for research study

Final two participants required for this exciting, insightful research study! Do you want to get more active? Do you want to be part of some novel research taking place at the University of Worcester? This study explores a new approach to how and where we exercise. High-intensity interval exercise is recently becoming a more popular mode of training based on its time-efficiency compared with traditional, continuous and moderate-intensity exercise. However, the time-efficiency becomes questionable if a time-consuming visit to the gym is required in order to undertake this training. We are investigating whether high intensity workouts in the living room can be just as effective as a trip down the gym, by exploring many different effects of a bout of non-gym-based bouts of high-intensity interval exercise, such as star jumps, on the body.

For your time and efforts, you will receive a free month’s gym membership at the University McClelland Centre for Health & Wellbeing and the St John’s campus gym, as well as be entered into a prize draw to win a prize up to the value of £150.

If you are female, aged 18-50, currently doing less than 150 minutes of exercise per week and with a BMI of 25-35, we would love to have you involved. Participating in this study will require 3 visits to the laboratory from around 8am-2:30pm (over the next couple of months), but during most of this time you are free to work from the laboratory. If you are able to work away from your office for this amount of time and are interesting in participating, please see the attached poster and email Alice Burgin at a.burgin@worc.ac.uk. Thank you!

Recruitment Poster

Skills Gym – Difficult Conversations and how to approach them

Date: Wednesday 17 October 2018

Time: 12:30  – 16:00 

Location: WB023

Overview; this workshop will develop the core skills and confidence for dealing with difficult conversations more effectively. A wide range of topics will be covered, which reflects the many factors individuals often bring into the conversation. It is an interactive session that includes case study scenarios and practical demonstrations of the range of skills.

Participants; all colleagues, both Academic and Professional Services staff.

Learning outcomes; to develop verbal and nonverbal skills required to behave appropriately and confidently, taking into account the sensitivities and emotions that might affect such a meeting; to identify and maintain the purpose of the meeting and deal effectively with any side issues; to be able to apply a framework to deal with a difficult conversation.

Prior experience required; none required.

Preparation before the session; none required.

Future opportunities; Skills Gym Working with Others, Appraiser or Appraisee training.

Session facilitator/s; Jill Bowman is a very experienced and popular external trainer; the feedback from colleagues who have attended these sessions is extremely positive and the session has made a difference to their approach and confidence in dealing with difficult conversations.

If you have a health condition or disability which requires arrangements or equipment to be available to you during your workshop, please contact Aimee Longbottom.

If you’re interested in the above workshop you can now book a space through the workshop bookings system or by contacting the HR Training Team (training@worc.ac.uk).

Skills Gym – Working with Others

Date: Thursday 20 September 2018

Time: 09:00 – 12:30

Location: WB023

Overview; this workshop will provide an opportunity to develop a deeper understanding of those we work with, colleagues and users/clients; to enable us to understand their perspectives and resolve difficult situations effectively. This session will cover how perceptions can affect our view of reality, how we react to the needs of others, and how we can understand rather than judge.

Participants; this session would be suitable for those who want to maximise the effectiveness of their working relationships with colleagues, students and other stakeholders.

Learning outcomes; to understand the importance of considering others perspectives; to develop questioning and listening skills; to identify ways to stay professional under pressure; to create positive impact with voice and body language; to identify and respond to the non-verbal behaviour of others.

Prior experience required; none required.

Preparation before the session; consider situations that you would have liked to have handled differently so you can bring questions to the session.

Future opportunities; Difficult Conversations and how to approach them, Appraiser and Appraisee training.

Session facilitator; Sally Booth (from Juno Learning & Development) is the facilitator, her aim is to build confidence and skills in others to enhance their performance at work. Her approach is practical in order to help individuals to develop deeper understanding and to be able to apply the skills in practice.

If you have a health condition or disability which requires arrangements or equipment to be available to you during your workshop, please contact Aimee Longbottom.

If you’re interested in the above workshop you can now book a space through the workshop bookings system or by contacting the HR Training Team (training@worc.ac.uk).

 

 

Presentation Skills Training

Date: Tuesday 2 October 2018

Time: 10:00 – 16:15

Location: WB023 

Overview; this workshop will give delegates the confidence and skills to deliver successful presentations; it will include planning and preparation, the structure, the impact of non-verbal communication, confidence and controlling nerves, managing the audience, handling questions and the use of materials and different visual aids.

Participants; all colleagues, academic and professional services staff who need to know how to formally present information either internally or externally.

Learning outcomes; to be able to deliver a successful presentation to any group; to know effective ways to plan and prepare; to be able to engage the audience and seek feedback.

Prior experience required; none required.

Preparation before the session; none required.

Future opportunities; Skills Gyms Working with Others, Appraiser or Appraisee training, Train the Trainer.

Session facilitator/s; Liz Patterson from Visionary Consultancy.

If you have a health condition or disability which requires arrangements or equipment to be available to you during your workshop, please contact Aimee Longbottom.

If you’re interested in the above workshop you can now book a space through the workshop bookings system or by contacting the HR Training Team (training@worc.ac.uk).

Students’ Union Induction Talks

We’d like to give staff a friendly reminder that this September, the SU is once again offering 15 minute induction talks for all courses. These talks can be embedded within your existing induction sessions and we can be flexible regarding locations and times.

For more information, and if you would like to book an SU talk for your induction session, please email our Student Voice Assistant, Jodie Stilgoe at j.stilgoe@worc.ac.uk with the date, time, and course(s).

Comedy Night Returns to The Hangar

The Students’ Union is delighted to announce that Comedy Night is returning to The Hangar!

Thursday 20 September will see some of the UK comedy circuits finest talents joining us for two hours of laugh out loud entertainment.

Host Comedian – Ryan McDonnell

Belfast boy Ryan McDonnell is currently building up quite a reputation on the UK comedy circuit. Sometime bizarre, sometime dark, he’ll guide you on a journey through the world as he sees it. On his debut at the Edinburgh Comedy Festival, Ryan’s stand-up was acclaimed as “Apollo quality live comedy”.

Host Comedian – Javier Jarquin

Javier is a regular on the UK comedy circuit, delighting audiences with well-crafted jokes and his likable stage persona. A New Zealand native, Javier won the Christchurch ‘So You Think You’re Funny’ competition and was a core member of ‘Scared Scriptless’ – New Zealand’s longest running comedy show.

Headline Comedian – The Noise Next Door

Making a welcome return to Live @ The Hangar, The Noise Next Door are the UK’s premier improv comedy group. The Noise Next Door perform with a distinctive brand of off-the-cuff comedy, blending ludicrous characters, witty one-liners, epic stories, and explosive physicality. Unstoppably funny and uniquely talented, The Noise Next Door are the next big thing in British comedy.

Tickets are on sale now at the Students’ Union Welcome Desk for just £5. Doors at 8pm.

Make sure you don’t miss out on what promises to be a great night out!

Updates to Academic Representation

The Students’ Union has been working with the University over the last year to review the academic representation system here at the University of Worcester. We have worked together to develop a new code of practice and agreed a few changes to the system.

One of these changes relates to the election of Course Reps.The number of reps required for each course will now be based on a ratio system as follows:

The allocation of the number of course rep positions available should follow the guidance below:

  1. a) A Course with 40 students or less at a level should be represented by 1 Course Rep per level
  2. b) A Course with between 41-80 students at a level should be represented by 2 Course Reps per level
  3. c) A Course with over 81 students at a level should be represented by 3 Course Reps per level

Where there are a number of small similar courses these may be grouped together as one course for the purpose of the representation system. Very small courses with multiple pathways should be grouped together where possible.

Should a course require further student representation the Course Leader should make an application in writing to the Academic Representation Oversight Group for consideration by emailing arog@worc.ac.uk.

For those of you who have already recruited Level 5 and 6 reps last semester for the upcoming year, we recognise there will be a transition period and any extra reps should continue to represent students for the upcoming academic year.

This information was circulated around Course Leaders last week but if you have not received this information or if you have any questions please do not hesitate to contact either Euan Morrison, the Vice President Education (e.morrison@worc.ac.uk) or Tim Hewes-Belton, the Student Engagement Manager at (t.hewesbelton@worc.ac.uk).

The Union Awards: Students’ Choice – find out more about your nomination!

Now that our awards season has drawn to a close, we would like to give all staff nominated by students in the Union Awards: Students’ Choice the opportunity to request details of their nominations.

The Students’ Union has recently sent a headline report to all heads of Institute/Department with more information regarding the demographics of students making nominations, the shortlist for each award, and some of the comments students made in each category.

However, staff are able to request details of their full individual nominations. If you would like to receive this information, please email Kate Gynn k.gynn@worc.ac.uk.

Union awards

GDPR reminder

Dear Colleague

Further to the all user emails sent on the 21st and 25th May about GDPR, the new data protection regulation, I wanted to remind colleagues of the steps they need to take in relation to personal data

  1. Please look at the Staff Privacy Notice https://www.worcester.ac.uk/informationassurance/staff-privacy-notice.html as this relates to the information the University holds about you and how it is used
  2. If you collect personal data then please follow the instructions in the Guidance on writing Privacy Notices https://www.worcester.ac.uk/informationassurance/guidance-on-writing-privacy-notices.html – please note that due to some additional work on the Data Protection pages the links in the Privacy Notice template have had to be updated so if you have already included a Privacy Notice on any data collection forms please check the links work.  My apologies for any inconvenience this may cause.
  • you will find templates for Privacy Notices for your forms in the drop down box at the bottom of the page ‘Templates for Personal Data Collection Forms Privacy Notices’
  • if you collect personal data over the phone please see ‘Verbal Data Collection’
  • if you manage a mailing list for promoting conferences, events, etc please follow the advice under ‘Direct Marketing’
  1. Please take time to make yourself familiar with the new Data Protection Policy https://www.worcester.ac.uk/informationassurance/content_images/Data_Protection_Policy_May2018(2).pdf and the Data Protection Guidance Handbook https://www.worcester.ac.uk/informationassurance/content_images/Data_Protection_Guidance_Handbook_May_2018(1).pdf
  2. Under GDPR we are required to respond to requests for personal data within 1 calendar month.  Please see ‘Requests for Personal Data’ https://www.worcester.ac.uk/informationassurance/requests-for-personal-data.html which gives advice on how to respond to requests including requests from family members and the police. Generally, most requests, unless they are normal everyday requests to HR or Registry Services should be referred to me.
  3. We need to respond to potential personal data breaches as soon as they are identified and in some cases report them to the ICO within 72 hours.  Please see ‘Personal Data Breach’https://www.worcester.ac.uk/informationassurance/personal-data-breach.html which includes a flowchart  to assist you with identifying whether a personal data breach has occurred and information about what to do.  However, if you suspect a personal data breach may have occurred please do not delay in contacting me asap.
  4. Please also ensure that you have engaged with the requirements of the Information Security Policy https://www.worcester.ac.uk/informationassurance/information-security.html and especially the Information Classification and Handling https://www.worcester.ac.uk/informationassurance/information-classification-handling.html Particular care needs to be taken when sharing personal data both internally and externally and you can find advice on this in the Information Classification and Handling https://www.worcester.ac.uk/informationassurance/information-classification-handling.html table. The biggest risk to personal data security is human error so please take a moment and think twice before forwarding attachments. Instead use a link to an O drive folder or share the document via Onedrive instead.
  5. Finally, please review your records, both paper and electronic, and ensure that you are complying with the Records and Document Management Retention Schedule https://www.worcester.ac.uk/informationassurance/records-management.html Under data protection legislation we have to be clear with people about how long we keep their data and we have to ensure that we don’t retain the data for longer than is necessary for the purpose it was collected.

In addition to the above you will also find the following information on the Information Assurance webpages

As previously advised there will be mandatory online training for all staff in the first half of 2018/19.  We are currently reviewing and refining the material and will be in touch with colleagues in due course with the details for undertaking the training.

I hope you find the above information self-explanatory but if you have queries please do not hesitate to contact me

Best wishes

Helen

Helen Johnstone
Head of Information Assurance/Manager – University Strategic Projects

Worcester Stands Tall Activity Booklets available from HB1009

A tower of technicolour giraffe sculptures has hoofed it into the city of Worcester Stands Tall, a public art event taking the city by storm from Monday, July 9 to Sunday, September 16. For 10 weeks this summer, Worcester’s streets, parks and open spaces are being brought to life by giant giraffes and giraffe calves. Individually designed, beautifully created, majestic giraffes as you’ve never seen them before!

Can’t make it in to town to collect your official activity booket? No bother! Sponsors of the booklet, Sports Partnership Herefordshire and Worcestershire will be selling copies from HB1009 throughout the duration of the campaign. Booklets are priced at £3 with proceeds going to St Richard’s Hospice.*

*It would be great if you could bring the right change as we do not hold a kitty.

Many thanks,
Bronwyn Clifford

Staff Parking Permit Renewal Summer 2018

Dear Colleagues,

All current parking permits will expire on 31 July 2018 and will need to be replaced.

You have until 31 August 2018 to register for, collect and display a valid parking permit.

As before, the Parking Permit application process is an online service and can be found on the staff page at Your Online Services. (This also applies to Hourly Paid Lecturers).

  • In order to comply with GDPR we do not keep your data for parking permits from one year to the next. Therefore in order to obtain a parking permit you will need to complete the online registration form.
  • Payment will be taken from your salary on a monthly basis at the published rate.
  • If you have a Blue Badge and are entitled to a permit free of charge, you will still need to register.  You will be issued with a UW parking permit but must ensure that your Blue Badge is displayed when parking in a University car park.

PLEASE NOTE: STAFF WHO ARE NOT DIRECTLY EMPLOYED BY UW SHOULD AWAIT SEPARATE COMMUNICATION.

Permits will be available for collection from Wednesday 17 July 2018.

Once you have completed your online application, your permit will be available for collection as follows:

  • St John’s Campus – Hines Facilities Reception from 1pm – 3pm (Mon – Fri)
  • City Campus – Charles Hastings Reception from 3pm – 5pm (Mon – Fri)
  • Jenny Lind – Reception from 3pm – 5pm (Mon – Fri)

You must bring your staff card with you for identification and you may not collect permits on behalf of another staff member.

Information about permit prices are available online.

If you have any queries relating to the permit process, please consult the Parking Permit FAQ 18-19 document before sending an email.

Kind regards,

Mark Hughes
The Estates and Facilities Team

Yoga – Tuesday 21 August 5:15-6:45pm

Lovetree Yoga is in Gym 1 on Tuesday from 5:15-6:45pm providing a dynamic and invigorating Vinyasa flow yoga class.

Prices are £8 to drop in, £3 for students or staff/community members can purchase a 5 class pass for £35. Your first class is half price! The classes are open to all so please pass on this info if you have a friend or colleague who would be interested. The group is very friendly and we like having fun and giving everything a go – no matter how much we wobble on our mats!

For information, next week’s class on Tuesday 28 August will be on at the Riverside building, same time as usual.

Please contact Katy Chessum-Rice for further information at katy@lovetreeyoga.co.uk or follow ‘Lovetree Yoga’ on Facebook.

Lovetree Yoga_Summer Class Schedule

Car Park D reserved for Clearing Visit Days

Dear Colleagues

Please note that Car Park D will be reserved for Clearing Visit Days on;

  • Friday 17 August
  • Saturday 18 August
  • Monday 20 August
  • Tuesday 21 August

If you are disabled/a blue badge holder, which necessitates you parking in this car park, please email carparking@worc.ac.uk or telephone the main security control room on x5495 and they will be able to work with you to identify suitable alternative parking.

 

Lecturer’s photo of Great Malvern selected to appear in wildlife calendar

A magical winter wonderland photograph, taken by a lecturer at the University, has been chosen to appear in the Worcestershire Wildlife Trust’s 2019 calendar. Peter Forster’s photo, taken during the heavy snowfall in December 2017, has been selected following a competition for amateur photographers. It will appear as the final photo of the calendar, in December.

Peter said: “Having fallen into several snowdrifts it was a great relief to find myself on this path back into Great Malvern with a camera that still worked. I’m really pleased that the photo has now been selected to be used in the calendar, it’s a great honour.”

For more information about the calendar visit www.worcswildlifetrust.co.uk/news/2018/07/25/photo-competition-winners

Peter Forster calendar photo

Copyright Licensing Agency Assessment

Dear colleague,

The Copyright Licensing Agency have informed the University that they will be completing a site wide assessment between Monday 17th September 2018 and Friday 26th October 2018.

The purpose of the exercise is to collect evidence of copyright photocopying under the CLA Licence which assists with the distribution of royalty payments to the rights’ holders.  This is in accordance with, and forms part of, the current licence agreement with the University that provides the authorisation to allow staff and students to copy what they need from academic materials within the boundaries of the licence.

This is not a policing exercise, rather a data capture process in order to check that we have the correct licence in place for what we do.

During the exercise you will notice posters, label packs, and boxes placed near several staff MFDs around campus sites.

All Staff will be required to follow the instructions on the box by placing 1 extra front page from any academic materials they have photocopied into the box along with an attached sticker indicating how many copies they have made of the item.

We will also be collecting extra copies of any course materials produced for AY 18/19 in the Print Room.

The CLA would like to also ensure staff are aware of the benefits of such an exercise in that those staff with published works are protected by the licence which works to ensure that unauthorised copies aren’t made of protected materials and that royalties are distributed fairly to rights holders.

For more information on the CLA and why this is being undertaken please visit: https://cla.co.uk/who-we-are

Alternatively please contact Tom Green (t.green@worc.ac.uk) for further information

Many thanks for your cooperation

Best regards

Tom

Tom Green
ICT Team Leader
| Print and Digitisation
Information & Communication Technology

The RAG total is in!

With a combined effort from our RAG Committee, Clubs and Societies, SU Crew, University staff, SU staff, and our amazing students, the Students’ Union has had a fantastic year of fundraising.

Our students have hosted and taken part in sports tournaments, bake sales, Zumbathons, tough mudders, puppy pat and chat, and our Student Race Day. All of these efforts have seen us raise money for 33 worthy charities.

And after all this, our RAG total for the 2017-18 academic year has reached a total of £17,993!

Part of this total will be going to our RAG Charity of the Year for 2017-18. The Alzheimer’s Society will receive £3,916 to help them conduct research, offer support services, and provide advice and information to those that need it the most.

The RAG total will now be reset to £0 in anticipation of another fantastic year of fundraising.

We want to thank everyone that has supported and contributed to our total. Our students have gone above and beyond this year, and we’re excited to see what the next year will bring!

RAG total

Worcestershire World War 100 Commemorations

Our Lord Lieutenant, Patrick Holcroft, wishes to bring to a fitting climax the four years of the Worcestershire World War 100 Commemorations. To that effect he has managed to obtain the services of the Band of the Grenadier Guards for two fantastic events:

  • 7.30 pm Friday 14 September 2018 a Band Concert in the Cathedral for which tickets are now on sale at Worcester Live.
  • 1230 Saturday 15 September 2018 a Drumhead Service in Gheluvelt Park lead by the Bishop of Dudley which will bring together the whole old county that sent its men to war in 1914-18. Essentially the event will copy the concept of the annual Royal British Legion Festival of Remembrance in the Albert Hall. This is a ticket less event which is open to everyone.

    Grenadier Guards poster

    Drumhead flyer

Students’ Union Induction Talks

We’d like to give staff a friendly reminder that this September, the SU is once again offering 15 minute induction talks for all courses. These talks can be embedded within your existing induction sessions and we can be flexible regarding locations and times.

For more information, and if you would like to book an SU talk for your induction session, please email our Student Voice Assistant, Jodie Stilgoe at j.stilgoe@worc.ac.uk with the date, time, and course(s).

GDPR reminder

Dear Colleague

Further to the all user emails sent on the 21st and 25th May about GDPR, the new data protection regulation, I wanted to remind colleagues of the steps they need to take in relation to personal data

  1. Please look at the Staff Privacy Notice https://www.worcester.ac.uk/informationassurance/staff-privacy-notice.html as this relates to the information the University holds about you and how it is used
  2. If you collect personal data then please follow the instructions in the Guidance on writing Privacy Notices https://www.worcester.ac.uk/informationassurance/guidance-on-writing-privacy-notices.html – please note that due to some additional work on the Data Protection pages the links in the Privacy Notice template have had to be updated so if you have already included a Privacy Notice on any data collection forms please check the links work.  My apologies for any inconvenience this may cause.
  • you will find templates for Privacy Notices for your forms in the drop down box at the bottom of the page ‘Templates for Personal Data Collection Forms Privacy Notices’
  • if you collect personal data over the phone please see ‘Verbal Data Collection’
  • if you manage a mailing list for promoting conferences, events, etc please follow the advice under ‘Direct Marketing’
  1. Please take time to make yourself familiar with the new Data Protection Policy https://www.worcester.ac.uk/informationassurance/content_images/Data_Protection_Policy_May2018(2).pdf and the Data Protection Guidance Handbook https://www.worcester.ac.uk/informationassurance/content_images/Data_Protection_Guidance_Handbook_May_2018(1).pdf
  2. Under GDPR we are required to respond to requests for personal data within 1 calendar month.  Please see ‘Requests for Personal Data’ https://www.worcester.ac.uk/informationassurance/requests-for-personal-data.html which gives advice on how to respond to requests including requests from family members and the police. Generally, most requests, unless they are normal everyday requests to HR or Registry Services should be referred to me.
  3. We need to respond to potential personal data breaches as soon as they are identified and in some cases report them to the ICO within 72 hours.  Please see ‘Personal Data Breach’https://www.worcester.ac.uk/informationassurance/personal-data-breach.html which includes a flowchart  to assist you with identifying whether a personal data breach has occurred and information about what to do.  However, if you suspect a personal data breach may have occurred please do not delay in contacting me asap.
  4. Please also ensure that you have engaged with the requirements of the Information Security Policy https://www.worcester.ac.uk/informationassurance/information-security.html and especially the Information Classification and Handling https://www.worcester.ac.uk/informationassurance/information-classification-handling.html Particular care needs to be taken when sharing personal data both internally and externally and you can find advice on this in the Information Classification and Handling https://www.worcester.ac.uk/informationassurance/information-classification-handling.html table. The biggest risk to personal data security is human error so please take a moment and think twice before forwarding attachments. Instead use a link to an O drive folder or share the document via Onedrive instead.
  5. Finally, please review your records, both paper and electronic, and ensure that you are complying with the Records and Document Management Retention Schedule https://www.worcester.ac.uk/informationassurance/records-management.html Under data protection legislation we have to be clear with people about how long we keep their data and we have to ensure that we don’t retain the data for longer than is necessary for the purpose it was collected.

In addition to the above you will also find the following information on the Information Assurance webpages

As previously advised there will be mandatory online training for all staff in the first half of 2018/19.  We are currently reviewing and refining the material and will be in touch with colleagues in due course with the details for undertaking the training.

I hope you find the above information self-explanatory but if you have queries please do not hesitate to contact me

Best wishes

Helen

Helen Johnstone
Head of Information Assurance/Manager – University Strategic Projects

Donate Lego to the Students’ Union

The Students’ Union are asking for donations of Lego in order to provide new and returning students’ a different activity during their ‘Crafternoon’ events. The Crafternoon events enable students to engage with the Students’ Union on a friendly and social basis, doing activities that aid creativity and relaxation. Discussions with other Students’ Union’s across the country highlighted that building and constructing Lego was amongst their most popular daytime activities and so we thought Worcester should follow suit.

Therefore we are sending out a plea for donations of any used Lego you may have lying around, either hidden in boxes or sitting unused in a corner. Thank-you in advance for your help!

Lucy Conn – Students’ Union President

Students’ Union RAG Shortlisted for ‘Most Improved Student Fundraising Group’

Following a fantastic year of fundraising, Worcester Students’ Union RAG have been shortlisted in the 2018 National Student Awards for ‘Most Improved Student Fundraising Group’.

Over the last academic year, students at the University of Worcester managed to raise an outstanding £17,993 for a variety of charities, including our chosen charity for 2017-18, the Alzheimer’s Society. This total has doubled from the previous year, showing considerable improvement and enthusiasm in terms of student fundraising at Worcester. Congratulations must go to the RAG Committee (comprised of students) and its Chair, Harry Lonsdale, as well as our Student Engagement Coordinator, Eleanor. Most importantly, we’d like to thank everyone who has put time aside this year to raise money for worthy causes.

The National Student Fundraising Conference celebrates the work of RAGs and student fundraising groups nationwide, whilst providing an environment where RAGs, staff members, charities and companies can all come together and learn from each other, in order to raise as much money as possible for charity. The conference ends with the National Student Fundraising Awards which recognise the amazing successes of fundraising groups over the last year.

Shortlist for Most Improved Student Fundraising Group

Derby Raise & Give
Hull University Union RAG
Rotaract Society, Chester Students’ Union
Worcester Raise & Give

The awards will take place on 22 August 2018 at UWE Bristol’s Exhibition and Conference Centre.

For regular updates surrounding student fundraising, head over to Facebook and Instagram.